Author: Krishna Chaitanya Velaga
Edited by: Chinmayi S K

Introduction

The Programs and Events Dashboard (P & E Dashboard) is a tool that assists with the management of metrics information about outreach activities related to Wikimedia projects. There are three types of intended users of this tool: organisers, participants and observers.

The dashboard supports two types of events - campaigns and programs. Programs are generally referred to as a single event, whereas a campaign is a group of events or programs. For example, "Feminism Edit-a-thon 2018 In London" is a program, whereas Art+Feminism altogether is a campaign.

The official documentation gives a basic introduction to the dashboard. The main purpose of the tool is to obtain metrics of various programs and events. Organizers may create an event under the "My dashboard" tab where the program name, institution, Wikimedia project, description, duration and privacy level of the program can be defined. After creating the event, a link will be generated which can be shared among the participants for them to join the program.

The dashboard also allows you to "Delete program", "Schedule data update" for historical events, "Enabling account requests" and "Download stats". To track editing activity on multiple Wikimedia wikis, assign articles from those wikis to one or more of the participants, and the contributions from those projects will also be tracked.

The dashboard offers two kinds of tracking facilities. The first one is the collective metrics shown on the home page of the event.

Screenshot of the collective metrics

The second one is a detailed analysis in the other four sections of the event page, namely "Editors", "Articles", "Uploads" and "Activity". Each metric can be used in different areas of the management of an event, as explained in the sections below.

Setting up and managing an event

The "Editors" tab is the core of managing the data or metrics that are being generated by the dashboard. The metrics for all the other are populated based on the data present here. It contains usernames of the participating users.

To manage the list of participating editors, editors can either join by using the event URL, or any of the facilitator(s) can add them to the dashboard.

Screenshot : Management of Editors

Participants who do not have an account on Wikimedia projects can request one through the dashboard. The facilitators can enable this option using "Enable account requests" option on the home tab. You can access the list of all requested accounts from "Participation". Upon creation, a random password with the desired username will be emailed to the respective participants.1

During an online edit-a-thon or a photography contest, if a user wishes not to participate or in any other case, the enrolled editors can be removed by any facilitator. If it is needed for the participants to create accounts, you can enable the feature from the tab.

If the event is focused on developing specific articles, then an article can be assigned to each editor whose improvement can later be tracked in the articles tab.

The dashboard also allows you to track historical events, by setting up the required timings and scheduling a data update from the home page. This can be done using the "Schedule data update" option on the home tab.

To create a new campaign, go to https://outreachdashboard.wmflabs.org/campaigns. For any reason, if you wish to delete the program, you may do so after removing all the editors and facilitators, by using the "Delete program" option on the Home tab.

Analysing an event

After the inputs of participants and parameters are given, the rest of the metrics are generated by the dashboard. After an event, the metrics can be used to analyse the success and impact achieved from various aspects.

Generally, the success of an event can be assessed by comparing the homepage metrics with the proposed metrics before the event. The metrics of the number of editors participating and the number of articles created/improved or files uploaded, are the basic metrics that will help you to understand whether you were able to achieve the set targets in comparison with the expenditure on the event. The relation between the editors and articles/ uploads can be assessed through pure common sense.

After a program, one of the observations that many of the organisers find useful is if the users are contributing to Wikimedia projects post-event. This can be analysed by the "recent edits" column from the "Editors" tab. The recent activity shows the edits made by a user in the immediate past seven days, irrespective of the event duration. A more detailed version of the same metrics can be seen from the activity tab, which shows the articles edited by the participants recently. This again shows the class, article title, editor, characters added, timestamp, cumulative difference between revisions.

The total uploads are the number of images uploaded by a user to Wikimedia Commons. The metrics for recent activity, characters added and total uploads are sortable from highest to least and vice versa, which can help to added the top performers for a contest. Whereas, the characters added and the total days are for the event duration.

Coming to the articles tab, the page is divided to three sections.

  • To see the list of articles of the articles created/edited by the participants during the period of an event can be viewed from the first section of the page.
    • For each article listed, you can analyze the status of changes made to the article in terms of structural completeness2 and the size of edits of made (which includes both additions and deletions).

      Screenshot

      Screenshot

    • If you wish to know how much of the content added to an article was retained without any alterations (reversions/removals), you can use the assessment tools to load the authorship data. It is one of the best ways to understand what kind of content is value adding to the existing Wikimedia wikis. It could also give you information about the problematic areas, which can be used for later analysis.
    • You may also get the cumulative changes made to an article during the event period.3 This metric can be used to analyse what the newly training editors bring to the existing Wikimedia communities.
  • For photographic contests or events related Wikimedia Commons, to get the number of the media files used on Wikimedia projects, it can be obtained from the homepage, by sliding the cursor on the number of uploads. However, if you wish to see how many times and on which projects is a media file used, such metrics can be obtained from the "Uploads" tab. The list can be viewed in gallery, list and tile view.
    • This also helps to find out if an images was deleted after it was uploaded.

If you wish to download the statistics from the event, it can be done using "Download stats" option on the home tab. As of July 2018, it can be downloaded in CSV format only. You can download the data as per the categories you require-Overview data, Edits data, Commons uploads data, Editors data, and Articles data.

Using dashboard to improve your events

  • If you wish to download the statistics from the event, it can be done using the "Download stats" option on the home tab. As of July 2018, it can be downloaded in CSV format only. You can download the data as per the categories you require-Overview data, Edits data, Commons uploads data, Editors data, and Articles data.
    • You can also suggest the participants to to go to this tab to get some automated suggestions generated. One of these may sound like "Cite your sources! This article needs more references."
  • Often, participants complain that they are unable to find "What to edit?" To deal with such a case, the last section of the "Articles" tab in the P&G article dashboard can be used by the organisers to present a list of articles needing improvement for the participants, and also by the participants to find an article from their area of interest using article finder.

Apart from event-related metrics, the dashboard also provides a range of training resources in five various themes, as of January 2019. These are Learning and evaluation (using the dashboard), Edit-a-thons (planning), Support & Safety (safe spaces and harassment), Editing Wikipedia (Basic guidelines and wiki markup), and Legal awareness (handing private information)

Using dashboard to analyze an editor

If you wish to find out the number of programs an editor has facilitated, it can be done by accessing a dashboard URL in the following format: https://outreachdashboard.wmflabs.org/users/EXAMPLEUSERNAME.

EXAMPLEUSERNAME should be replaced with the actual username without any prefix, such as "User:" After landing on the page, you can get three segments of data about an editor - their Contribution statistics, Course details and Commons uploads.

Screenshot : Editor Details in Dashboard

Under "Contribution statistics", you can view a cumulative data set about an editor, which includes;

  • Total number of programs facilitated.
  • Total number of editors trained
  • Timeline of programs (as a facilitators)
  • Total impact made by the editors trained
  • Total impact made as a student in the program

The total impact made in available in terms of words added, article views, articles edited/ created and Commons uploads.

If you would like to view of all the programs that an editor participated in any role, a list of these can be seen under "Course details" section. The last section contains the most recent Commons uploads by the editor.

Recommended Uses

The following activities can be managed by this tool:

  1. Wikipedia Education Programs
  2. Edit-a-thons
  3. Photowalks
  4. Wikimedia Commons campaigns (for example, Wiki Loves Monuments, Wiki Loves Earth, Wiki Loves Public Art, etc.)

This text has been released under a Creative Commons Attribution-ShareAlike 4.0 International (CC BY-SA 4.0) license. Preferred attribution: Krishna Chaitanya Velaga, Community Toolkit for Greater Diversity. Attribution URL: http://wikiinclusivity.in

Footnotes

  1. A maximum of six new accounts can be created using a single IP address every 24 hours. To override this limit, please approach a sysop or a Wikipedian with Account Creator or similar rights.

  2. The structural completeness is generated based on upon the relative improvement by user(s) with time and article class. Parameters such as article size, sections, media and references are taken into consideration.

  3. This can include edits made by multiple participants.

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